Conference Planning Materials

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Information for members of the Conference Planning Committee (Sample forms for scheduling, exhibitor prospectus, presenter proposals, registration forms, advertising contracts, and more). These materials are to assist with planning and executing an FSMTA conference.

From the MOP (Manual of Procedures)

• VP for State Conferences  DOC PDF
  
• State Conference Guidelines  DOC PDF
• Timetable for Conference planning - DOC PDF​​
• ​Timetable for State Mini-Conference Planning  DOC PDF
  
• Conference Chair  DOC PDF
• Mini-Conference Chair  DOC PDF
  
• Advertising/Exhibitor Chair DOC PDF
• ​Scheduling/Programs Chair  DOC PDF
• Secretary/Registrar  DOC PDF
• The State Treasurer  DOC PDF
• Instructions for Monitors and Ushers  DOC PDF
• Instructions for Presiders:  DOC PDF
• Instructions for Showcase Monitors:  DOC PDF

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These JotForms are available and can be modified each year to reflect the current year's conference)

• Conference Registration Form
• Mini-Conference Registration Form
• Friday Dinner Buffet
• Conference Workshop Proposal Form
• Conference Book Advertising
• Conference Sponsorship
• Conference Speaker's Contract (other contracts for all paid performers or speakers are available upon request from the webmaster)
• Showcase Application
• Exhibitor's Prospectus​
• Exhibitor's Contract
• Student Honors Recital Application Form
• Conference Masterclass Application Form
• Presenter's Agreement Form
• Conference Survey (after the conference)

These webpages are ready and available for editing each year for the current conference. When not in use, they are hidden on the website. Other pages can be created for your use as needed:

• Conference Homepage
• Conference Registration
• Hotel information
• Conference Schedule
• Conference Maps
• Conference Highlights
• Conference Artist
• Keynote Speaker
• Banquet Speaker
• Friday Buffet Dinner
• Awards Brunch
• Wellness Presenter
• Plenary Sessions
• Special Guests and Entertainment
• Call for Workshop Proposals
• Workshop Presenters
• Workshop Handouts
• Teachers Recital
• Student Honors Recital
• Student Honors Recital Application
• Master Class
• Master Class Application
• Collegiate Presentations
• Commissioned Composer
• Publisher Showcases
• Exhibitors
• Directions/Local Attractions
• Restaurants and Parking
• Virtual Marketplace
• Foundation Fundraising

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​District Rotation for Conference Hosting

2026 - Districts 1 & 2 (mini-conference)  
2027 - Districts 7 & 8
2028 - Districts 5 & 9 (mini-conference)   
2029 - District 6
2030 - Districts 3 & 4 (mini-conference)
​2031 - Districts 1 & 2
2032 - District 7 & 8 (mini-conference)
2033 - Districts 5 & 9

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2022 Conference

• ​2022 Conference Planning Committee Meeting Minutes
• Registration form
• Conf. Registrations
• Conf. Schedule

2019 Conference

• Advertising Package DOC
• Virtual Marketplace Advertising Contract DOC
• Online Conference Advertising Contract Here
• Online Presenter Presenter/Workshop Proposal Form Here
• Exhibitor Prospectus and Contracts DOC
• Call for Collegiate Proposals DOC
• Schedule DOC
• Conference Program Book DOC PDF
• Online Conference Registration Form Here
• Online PAID Presenter's Contract Here
• Online UNPAID Presenter's Contract Here

2018 Conference

• Sponsorship Package DOC PDF
• Exhibitor Prospectus and Contracts DOC PDF
• Conference Schedule DOC PDF
• Call for Collegiate Proposals PDF
• Teacher's Recital DOC
• Winner's Program DOC

2016 Conference

• ​​Call for Workshops DOC PDF
• Registration Form DOC PDF
• Advertising Contract DOC PDF
• Exhibitor Contract DOC PDF
• Sponsorship Letter for Conference Book DOC PDF
• Schedule DOC PDF
• Conference Program Book - PDF

 2015 Conference

• Call for Workshops - DOC PDF 
• Conference Program Book - PDF
• Conference Schedule - DOC PDF 
• Exhibitor Contract - DOC PDF 
• Program Ad Form - PDF
• Registration Form - DOC PDF 

2014 Conference

• Advertising Contract - PDF
• Conference Program Book - PDF
• Conference Schedule - DOC PDF 
• Conference Registration Form - PDF
• Workshop Proposal - DOC PDF 

2013 Conference

• Advertising Contract - DOC PDF
• Conference Program Book - PDF
• Conference Registration Form - PDF
• Conference Schedule - DOC PDF 
• Exhibitor's Prospectus - DOC PDF 
• Workshop Presenter Proposal Form - PDF

2012 Conference

• Advertising contract - PDF
• Call for Clinicians and Workshop Presenters - PDF
• Conference Program Book - PDF
• Conference schedule - DOC PDF  
• Opening a PayPal account - DOC
• Registration form - PDF

2011 Conference

• Conference book - PDF
• Exhibits prospectus - PDF
• Presenters Application Contract - PDF
• Recreation activities - PDF
• Registration form - DOC PDF  
• Schedule - PDF

Conference Chairman's Handbook Archives

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• 2004
• 2003
• 1997