Florida State Music Teachers Association
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  • Home
    • Legal Documents
    • Districts
    • History
    • Past Presidents
    • Commissioned Composers
    • State Archives
    • Local Archives
  • News & Events
    • Upcoming Events
    • Newsletters
    • FSMTA Conference >
      • Conference Book Archives
      • Planning Materials
      • Visual Media Archives
    • FSMTA 2023 In-person Conference
    • Members In the News
  • Student Activities
    • FSMTA Non-Competitive Events
    • FSMTA Competitive Events
    • MTNA Competitive Events
    • Winners
    • Collegiate Corner
    • College Council
  • Foundation
  • Join
  • Members
    • Membership Directory
    • Certification
    • Wellness
    • Online Teaching
    • Manuals, Handbooks & Forms
    • Judging
    • Annual Awards
    • Executive Board Minutes & Reports
  • Contacts
    • FSMTA Executive Board
    • Standing/Ad Hoc Committees
    • District & Local Officers
    • MTNA Contacts
    • Links
  • Ads & Funding
    • FSMTA Website Ads
    • FSMTA Email Ads
    • FSMTA Newsletter Ads
    • FSMTA Conference Book Advertising
    • FSMTA Conference Exhibitors
    • FSMTA Conference Sponsorship

Conference Planning Materials


Information for members of the Conference Planning Committee (Sample forms for scheduling, exhibitor prospectus, presenter proposals, registration forms, advertising contracts, and more). These materials are to assist with planning and executing an FSMTA conference.
From the MOP (Manual of Procedures)
  • State Conference Guidelines  DOC PDF
  • Timetable for Conference planning - DOC PDF ​​
  • Conference Chair  DOC PDF
  • Advertising/Exhibitor Chair DOC PDF
  • ​Scheduling/Programs Chair  DOC PDF
  • Secretary/Registrar  DOC PDF
  • The State Treasurer  DOC PDF
  • Instructions for Monitors and Ushers  DOC PDF
  • Instructions for Presiders:  DOC PDF
  • Instructions for Showcase Monitors:  DOC PDF

These JotForms are available and can be modified each year to reflect the current year's conference)
  • Conference Registration Form
  • Conference Workshop Proposal Form
  • Conference Book Advertising
  • Conference Speaker's Contract
  • Showcase Application
  • Exhibitor's Prospectus​
  • Exhibitor's Contract
  • Commissioned Composer Contract
  • Student Honors Recital Registration Form
  • Conference Sponsorship Form
  • Presenter's Agreement Form
  • Conference Survey (after the conference)
These webpages are ready and available for editing each year for the current conference. When not in use, they are hidden on the website. Other pages can be created for your use as needed:
  • Conference Homepage
  • Conference Registration
  • Hotel information
  • Conference Schedule
  • Conference Maps
  • Conference Highlights
  • Conference Artist
  • Keynote Speaker
  • Banquet Speaker
  • Plenary Session Speaker
  • Workshop Presenters
  • Publisher Showcases
  • Special Guests
  • Student Honors Recital
  • Commissioned Composer
  • Exhibitors
  • Call for Workshop Presenters
  • Local Attractions
  • Virtual Marketplace
  • Teachers Recital
  • Foundation Fundraising

2022 Conference
  • ​2022 Conference Planning Committee Meeting Minutes
  • Registration form
  • Conf. Registrations
  • Conf. Schedule
2019 Conference
  • Advertising Package DOC
  • Virtual Marketplace Advertising Contract DOC
  • Online Conference Advertising Contract Here
  • Online Presenter Presenter/Workshop Proposal Form Here
  • Exhibitor Prospectus and Contracts DOC
  • Call for Collegiate Proposals DOC
  • Schedule DOC
  • Conference Program Book DOC PDF
  • Online Conference Registration Form Here
  • Online PAID Presenter's Contract Here
  • Online UNPAID Presenter's Contract Here
2018 Conference
  • Sponsorship Package DOC PDF
  • Exhibitor Prospectus and Contracts DOC PDF
  • Conference Schedule DOC PDF
  • Call for Collegiate Proposals PDF
  • Teacher's Recital DOC
  • Winner's Program DOC
2016 Conference
  • ​​Call for Workshops DOC PDF
  • Registration Form DOC PDF
  • Advertising Contract DOC PDF
  • Exhibitor Contract DOC PDF
  • Sponsorship Letter for Conference Book DOC PDF
  • Schedule DOC PDF
  • Conference Program Book - PDF
 2015 Conference
  • Call for Workshops - DOC PDF 
  • Conference Program Book - PDF
  • Conference Schedule - DOC PDF 
  • Exhibitor Contract - DOC PDF 
  • Program Ad Form - PDF
  • Registration Form - DOC PDF 
2014 Conference
  • Advertising Contract - PDF
  • Conference Program Book - PDF
  • Conference Schedule - DOC PDF 
  • Conference Registration Form - PDF
  • Workshop Proposal - DOC PDF 
2013 Conference
  • Advertising Contract - DOC PDF
  • Conference Program Book - PDF
  • Conference Registration Form - PDF
  • Conference Schedule - DOC PDF 
  • Exhibitor's Prospectus - DOC PDF 
  • Workshop Presenter Proposal Form - PDF
2012 Conference
  • Advertising contract - PDF
  • Call for Clinicians and Workshop Presenters - PDF
  • Conference Program Book - PDF
  • Conference schedule - DOC PDF  
  • Opening a PayPal account - DOC
  • Registration form - PDF
2011 Conference
  • Conference book - PDF
  • Exhibits prospectus - PDF
  • Presenters Application Contract - PDF
  • Recreation activities - PDF
  • Registration form - DOC PDF  
  • Schedule - PDF

Conference Chairman's Handbook Archives


  • 2004
  • 2003
  • 1997
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Florida State Music Teachers Association is affiliated with the
Music Teachers National Association